Privacy Statement

We are The New Forest Association, a registered charity, No. 260328. A membership association governed by our constitution and board of trustees adopted and elected by our members. The membership also elects an advisory council to support the work of the Association.

We may be contacted through the Honorary Secretary (secretary@newforestassoication.org) and some other officers. Contact details are published in our magazine, Forest Matters, which is distributed to all members, and are also set out on our website, www.newforestassociation.org/contact

Personal Information we collect from our members

• Name;
• postal address;
• telephone number;
• e-mail address;
• Gift Aid Declaration (if applicable).

This information is provided by the member when applying for membership.

This information is held by the Membership Secretary (membership@newforestassociation.org) and we have implemented generally accepted standards of technology and operational security to protect personal data from, loss, misuse or unauthorised alteration.

For payments taken online we use a recognised online secure payment system.

How We Use Personal Information

• For managing membership records and renewals;
• postal addresses for mailing AGM papers and Annual Reports;
• postal addresses for mailing our magazine – Forest Matters;
• e-mail addresses for sending occasional e-newsletters about our campaigns, forthcoming events, and New Forest issues.

There are ‘Opt-In’ explicit consents for use of postal and e-mail addresses for the above purposes. Members may contact us at any time by email or in writing to withdraw consent.

Access to Personal Information

Officers of the Association have access to membership information in order to communicate with members for purposes such as those above.

We may pass your data to third parties who are service providers for the purpose of providing services to you on our behalf. This includes, for example, sharing data necessary to print and distribute our magazine or to provide an email delivery service. We will only disclose that data necessary for the third party to deliver the service and we require them to keep your information secure and not use it for their own or any other purpose.

We will never sell your data. We will not share your data with any third parties without your prior consent except where required to do so by law or as set out above in order to provide our own Association services.

Retention and deletion of Personal Information

We will hold your personal data for as long as you are a member of the Association and for as long afterwards as necessary to comply with our legal obligations.

You have rights under the General Data Protection Regulations (GDPR) to:

• be provided with your personal data and be informed about how it is processed;
• have your personal data corrected;
• object to or restrict how your personal data is processed;
• take any complaints about how we process your data to the Information Commissioner at the address below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Our GDPR Data Breach Procedure can be found on Our Policies page.